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Appendix D - Packing

The amount of packing to be done depends on the type of moving company you've decided to use or if you've decided to do it all yourself. You'll need to decide which items can be safely packed away now, and which things should wait until moving day. For example, plants, computers, telephones, and certain accounting records are last-minute items. If your company is responsible for packing you may wish to choose a certain day of the week, such as each Friday, as your designated packing day.

  1. Individual Offices
  2. Common Areas
  3. Chairs
  4. Desks, Tables, Storage Cabinets, and Bookcases
  5. Filing Cabinets
  6. Plants
  7. Lamps
  8. Pictures and Mirrors
  9. Delicate Items
  10. Computers
  11. Telephones
  12. Trash Containers
  13. Books and Magazines
  14. Things that Should Not be Moved

1. Individual Offices.  Each employee should be responsible for packing his or her files, papers, office supplies, and other personal items. Have them start packing items that won't be needed for the next month. Loose items such as paper clips, pens and pencils, and staplers should be sealed in plastic bags or envelopes and packed in boxes. The heaviest items should be placed at the bottom of boxes and layered upwards by weight. Each layer should be cushioned with newspaper. Crumple newspaper into empty spaces and the top layer of boxes. Empty boxes and packing materials should be located where employees can access them easily.

The Color-Coding Manager should supply each department manager with tape and dispensers, color-coded labels, "FRAGILE" labels, "DO NOT MOVE" labels, and a list of office color and number assignments. Have department managers verify that packed boxes are labeled correctly before moving. All sides should be labeled clearly. Do not mix items from different departments or areas in one box! Get boxes and other furniture that are ready to move out of the way by placing them in a designated area in your warehouse or storage area if possible.

2. Common Areas.  The Common Areas Manager should begin arranging and delegating packing common areas such as the copy or file rooms, lunchroom, conference room, lobby, and rest rooms.  Return to Top

3. Chairs.  Most chairs will not require any protection or wrapping. Wrap the legs of chair you want to protect with newspaper or bubble-wrap or cover the entire piece with a furniture pad and secure with twine. Apply or pin a color-code sticker to each chair or chair covering.  Return to Top

4. Desks, Tables, Storage Cabinets, and Bookcases.  Empty the contents of desks, storage cabinets, and bookcases and when necessary, cover pieces with a furniture pad or plastic and tie each piece securely with twine or rope. Apply or pin the color-code designations directly on the furniture or pad. If needed, disassemble legs and other parts before moving. Be sure to place any disassembled parts in one bag or band them together and label well.

Beware: Taping the drawers shut or applying your color-coded stickers directly on furniture may ruin some finishes. You can apply the stickers to post-it-notes and post on all the sides of large items like file cabinets which do not require covering with a pad or plastic.  Return to Top

Copyright Notice. Portions of OfficeSpace.com's Moving Guide have been reprinted with permission from The Small Company Moving Guide, authored by Diane Touleyrou.


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